Education Grant Management System (EGMS)
EGMS Log-in
If you need to log into your EGMS account, please visit the EGMS Log In website.
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The Education Grants Management System (EGMS) is an application designed for users to apply for funding opportunities, manage grants, and award grant recipients. The EGMS also provides recipient capabilities for organizations needing tools to administer, track, account for, and report on their grant-related activities.
All reports and form packages associated with School Year 2022–23 will remain in iGrants (e.g. end-of-year reports, budget revisions, etc.).
Extended EGMS Rollout Timeline
OSPI has extended the rollout timeline for the new EGMS application! Federal grants will transition to EGMS this spring/early summer. However, state grants will transition during spring/early summer of 2024. This means that these grants will remain in iGrants for another year, requiring a dual system approach to grant management. This approach will ensure the successful rollout of EGMS, for all grants, while meeting intentional and targeted improvements for school districts. Note: All ESSER grants will stay in iGrants.
EGMS Multi-Factor Authentication Update
On April 9, 2024, OSPI will implement Multi-Factor Authentication for enhanced security in EGMS, built on the Salesforce platform. This will apply to all external EGMS users; this includes anyone accessing the system via EGMS Login.
MFA authentication methods can be found through the resources below:
- Mobile Authenticators like Google Authenticator™, Microsoft Authenticator™ or Salesforce Authenticator (available on the App Store® or Google Play™) or Authy™
- Download and install the Google browser extension.
- MFA Information Flyer
Install Multi-Factor Authentication (MFA) Apps
EGMS Google Chrome browser-based external user - A tutorial for installing the Google Chrome Extension for Salesforce EGMS Multi-Factor Authentication.
Google Authenticator installation instructions - A tutorial for installing the Google Authenticator for Salesforce EGMS Multi-Factor Authentication.
Understanding EGMS
- List of federal EGMS grants going live by 2023-24
- EGMS User Guide for Local Education Agencies (LEAs)
- EGMS and iGrants Terminology Crosswalk
- EGMS Program Staff Training: Overview for New Users | Registration | Pre-Application | Application
- EGMS Claims Training webinar | Presentation
- Post-Award Amendments and Progress Reports webinar | Training
EGMS Registration
Adding a New User
Only the EGMS Administrator can provide EGMS access to new users.
- Step-by-Step Guide: Registering Additional Users
- Step-by-Step Guide: Registering School Users
- EGMS Administrator Training: Registering EGMS Users webinar | Presentation
Adding a New Organization
If you are not a public school district, charter school, tribal compact school, or Educational Service District that is already registered in EGMS, you will need to register as a new user.
ESEA Consolidated Grant Application
The Consolidated Grant Application (CGA) launched last spring. LEAs apply and process claims for seven Elementary and Secondary Education Act (ESEA) programs through the CGA.
Continuous School Improvement Grants
A list of schools eligible for federal grants, along with various informational documents and templates for school/district use can be found on the Continuous School Improvement Resources web page.
- EGMS Video Tutorial #1: Preparing for your Federal OSSI Grant (See Step-by-Step Guides for adding new users above.)
- EGMS Video Tutorial #2: Completing your Pre-application and Request for Substantially Approvable Status (SAS)